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As operational costs increase, Lithuanian businesses are looking for automation solutions to simplify their work processes. Managing invoices, especially the complexity of receiving, processing, cost allocation and archiving, is a major challenge. This task is further complicated by larger datasets and multiple product lines, and requires meticulous attention to avoid errors.
Electronic invoicing (e-invoicing) is a game-changing solution that eliminates manual data entry by automatically integrating invoice data into accounting or business management systems. This not only speeds up the processing of invoices, but also catalyses the automation of various activities (document comparison, goods receipt and archiving).
However, e-invoicing for the public sector is more common than for businesses due to EU requirements. Most companies send PDF invoices that cannot be processed by accounting systems. Also, not all systems can automatically generate electronic invoices (XML).
Meanwhile, intermediaries - invoice operators - eliminate the "miscommunication" between the sender and recipient of the bill, who use different document formats or systems. They "translate" the bill into a system-readable format, ensuring automatic processing.
Automated solutions for various business needs
Purchase invoice management systems. Ideal for businesses that only purchase services and goods for their own needs. Incoming PDF invoices are routed to the digitalisation center and further processed and managed on the digital platform without the need for supplier involvement.
Electronic data interchange (EDI) and digitalisation. Suitable for companies that purchase a large number of goods with various attributes (quantities, prices, codes, packaging, etc.), have a wide network of suppliers (domestic or foreign markets) and do not have access to electronic invoices from all their partners. Integrated EDI and digitalisation solutions help companies "convert" invoices received in various formats and channels (paper, PDF, e-mail) into electronic invoices. This allows businesses to efficiently receive email. invoices from suppliers and convert non-electronic invoices to digital formats, which significantly reduces manual processing costs and errors.
Business transition to work with electronic invoices not only increases efficiency, but also reduces operating costs. It also simplifies complex invoice processing and archiving processes, opens up opportunities for automation and optimised resource allocation for sustainable business growth.