Self-Billing via Peppol: Streamline Your Invoicing Process
Self-billing is currently a hot topic in the financial and administrative world. With self-billing, the customer takes on the role of the sender in the invoicing process. This means the buyer creates an invoice and sends it to the recipient, instead of the other way around. The supplier no longer needs to issue an invoice, but instead receives one from the sender.
Self-Billing in Belgium via Peppol
In Belgium, self-billing via Peppol is fully possible and compliant with the legislation for VAT-registered businesses. With mandatory B2B e-invoicing via the Peppol network, self-billing becomes a clear, secure, and fully standardized process that helps companies simplify and accelerate their administration.
Benefits of Self-Billing
Simplified Processes:
Self-billing automates invoice creation based on contracts or purchase orders, significantly reducing the risk of manual errors.
Full Legal Compliance:
Peppol ensures that invoices meet European standards such as EN 16931, allowing organizations to remain automatically compliant.
Efficiency and Speed:
Invoices are created, sent, approved, and processed faster, which significantly reduces payment cycle times.
Cost Savings:
By reducing administrative burdens, paper usage, and manual checks, operational costs decrease. Additionally, self-billing provides full audit trails and transparency.
Why Choose Self-Billing via Peppol?
Interoperability:
Uniform data standards allow different systems to understand each other and collaborate effectively, while the global Peppol network simplifies international transactions.
Flexibility:
Peppol self-billing specifications suit a wide range of business models and sectors, from large enterprises to government agencies. Self-billing enables organizations to manage their processes efficiently and digitally. Examples of applications:
Large enterprises automating high volumes of transactions, e.g., a dairy processor sending self-bills to milk producers.
SMEs integrating professionally into modern digital supply chains, e.g., an IT consultancy receiving self-bills from a larger company for multiple projects.
Public institutions standardizing and automating procurement processes, e.g., a central purchasing office or school network issuing self-bills to suppliers under a framework contract.
Self-billing makes transactions simpler, more efficient, and better aligned with the digital processes of both small and large organizations.
Security:
The Peppol network uses controlled access points and strict security protocols, ensuring data integrity and confidentiality.
The standardized Peppol format ensures self-billing invoices can be correctly received and processed by any Peppol participant, regardless of software or country.
Self-Billing with Banqup
Banqup fully supports self-billing via Peppol: you can easily create, send, and receive self-bills, with features that make the process reliable and user-friendly.
Supported Delivery Channels:
Self-billing documents can be delivered via email, Peppol, or directly in Banqup, depending on what the recipient uses. This keeps delivery flexible and clear.
Automatic Numbering:
Banqup supports automatic numbering for self-billing documents, giving each invoice and credit note a unique reference automatically. You create a specific numbering sequence for this, separate from your regular sales invoices, in line with the agreements with the recipient. This keeps your self-billing documents well-organized and easy to manage in your accounting.
Sending and receiving via Peppol:
Banqup is connected to the Peppol network, allowing you to electronically send and receive self-billing documents with partners connected to Peppol. This makes it easy to comply with invoicing requirements in Belgium.
Conclusion
Self-billing via Peppol is a powerful solution for organizations looking to optimize, automate, and comply with international standards in their invoicing processes. By implementing this approach, companies benefit from increased efficiency, lower costs, and maximum compliance.
